Efficient Steps to Facilitate Dividend Payments

how to do payment of dividend


Dividend payments are a critical element of a company’s relationship with its shareholders. When executed efficiently, they demonstrate financial strength and enhance shareholder trust. This article elucidates a systematic approach to executing dividend payments, ensuring transparency and compliance while fostering positive investor relations.

Financial Assessment and Approval

Before initiating dividend payments, a company must assess its financial health. This involves scrutinising cash flow, earnings, and potential capital requirements. The board of directors then reviews and approves the dividend amount, considering factors such as profit margins, long-term growth plans, and tax implications.

Declaration Date and Dividend Recording

The declaration date is when the company announces its intention to distribute dividends. Simultaneously, this announcement is recorded in the company’s financial records as a liability. Shareholders eligible for dividends on this date are those who held shares before the ex-dividend date.

Ex-Dividend Date and Record Date 

The ex-dividend date is crucial for determining which shareholders are entitled to the dividend. Investors purchasing shares after this date are not eligible for the current dividend payment. The record date, usually a few days after the ex-dividend date, is when the company finalises the list of eligible shareholders.

Calculating Dividend Amount 

Dividends can be calculated using various methods, such as a fixed amount per share or a percentage of earnings. The chosen method should align with the company’s financial goals and regulatory requirements. Transparent communication about the calculation method helps in managing shareholder expectations.

Secure Payment Channels 

Selecting secure and efficient payment channels is crucial to safeguarding shareholder interests. Electronic funds transfer (EFT), direct deposit, or checks are common methods. Companies should prioritise platforms with robust encryption and authentication measures to prevent fraudulent activities.

Timely Disbursement

Adhering to a fixed timeline for dividend disbursement is essential. Delays can erode shareholder confidence and lead to legal complications. By setting clear disbursement dates and using automated systems, companies can ensure prompt payments without manual errors.

Regulatory Compliance and Withholding Tax

Companies must adhere to local and international regulations while disbursing dividends. Withholding tax, a portion of the dividend retained by the government, varies between jurisdictions. Ensuring accurate tax calculations and timely submission is vital to prevent legal issues.

Communication with Shareholders

Transparent communication builds trust. Companies should inform shareholders about dividend amounts, payment dates, and tax implications well in advance. Regular updates through official channels like company websites and investor relations departments help maintain a positive rapport.


What is the rule for payment of dividend?

According to Section 123 (5), dividends shall be paid only to the shareholder entitled to such payment of the dividend. The dividend shall be paid only in the form of cash and may be paid by cheque, warrant or in any electronic mode.

Can dividends be paid at any time?

When can my company pay a dividend? There aren’t any hard and fast rules about how frequently you can pay a dividend, and you can basically pay yourself or your shareholders whenever you like.


Efficient dividend payments reflect a company’s commitment to its shareholders and financial stability. By meticulously following these steps – from financial assessment to secure disbursement – businesses can ensure that their dividend payment process is not only compliant but also enhances shareholder value and investor relations.

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